Adopted 14 December 2021 8 (f) No more than three Governance Committee positions may be held by more than one gender (unless there are insufficient nominees to so fill the Governance Committee positions). (g) The Governance Committee Chair and Deputy Chair should not be from the same sub-region. Other members of the Governance Committee should not be from the same sub-region as the Chair and the Deputy Chair (unless there are insufficient nominees from regions to fill the Governance Committee positions). (h) A Governance Committee member holds office from the conclusion of the annual general meeting at which that person is elected to the conclusion of the annual general meeting at which that person retires. Removing Governance Committee Members and vacancies on the Governance Committee (a) In addition to the circumstances prescribed by the Act, the office of a Governance Committee member becomes vacant if the institution that nominated the member ceases to be a member of the Forum or if the member: (i) (ii) (iii) (iv) becomes of unsound mind or a person who is, or whose estate is, liable to be dealt with in any way under the law relating to mental health; becomes bankrupt or insolvent or makes an arrangement or composition with his or her creditors generally; is convicted on indictment of an offence; or resigns by written notice to the Forum Secretariat. b) Where the office of a Governance Committee member becomes vacant the individual cannot delegate their position to another individual in their organisation. c) If the Chair resigns, is removed or becomes unable to fulfil their duties, the Deputy Chair shall assume the role of Chair. d) Upon vacation of Office by the Deputy-Chair or any of the other 3 Governance Committee members an election by ‘A’ accredited members is held to fill the position(s) at the next meeting of the General Assembly to allow for representations from nominees. e) The vacating officer(s) cannot delegate their position to another official from within their institution(s). 9 Meetings of the Governance Committee 9.1 Frequency of meetings 9.2 (a) The Governance Committee should hold sufficient meetings to discharge their duties as set out in this Charter and should ordinarily meet least 4 times annually; including at least twice in person. (b) It may meet on additional occasions at its discretion, and upon written request of any 2 members. Chairperson The chairperson of the Governance Committee is the chairperson of the Forum councillors. 5