Rules of Procedure for Annual General Meetings of the APF
1.
Statement of Purpose
The following Rules of Procedure apply to Annual General Meetings of the Asia
Pacific Forum of National Human Rights Institutions (the APF).
The APF must hold an Annual General Meeting (AGM) each year in order to
satisfy its obligations under the Australian Corporations Act (Cth) 2001 (the
Act). The purpose of the Annual General Meeting (which is hosted by one of the
full member institutions of the APF) is to enable the full members of the APF to
receive the APF’s annual financial report, directors' report and auditor's report.
2.
Convening an AGM
2.1
Frequency, time and place
The APF must hold an AGM once in each calendar year and within 5 months
after the end of its financial year.
This rule above accords with clause 13.1(a) of the Constitution and s. 250N (2) of the Act.
2.2
Extension of time for holding the AGM
If an extension of time is needed for holding the AGM beyond 5 months after
the end of the financial year, the Forum Councillors must apply to the Australian
Securities and Investments Commission for that extension in accordance with
Section 250P of the Act.
This rule above accords with s. 250P of the Act.
2.3
Notice of an AGM
At least 6 weeks notice of an AGM must be given to every full member
institution, each Forum councillor and the auditor of the APF personally, by
facsimile, by e-mail or by pre-paid post. The notice must specify the date, time
and place of the meeting and state the general nature of the business to be
transacted at the meeting.
This rule above accords with clauses 13.2 and 19 of the Constitution and s. 249H of the Act.
2.4
Adjourning an AGM
Prior to an AGM, the Forum Councillors may change the venue for, postpone or
cancel the Meeting (in accordance with clause 13.1 of the Constitution).
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