Rules of Procedure for the Annual General Meetings of the APF
Table of contents
1.
Statement of purpose
2.
Convening the Annual General Meeting
3.
4.
5.
6.
7.
2.1
Frequency, time and place
2.2
Extension of time for holding the Annual General Meeting
2.3
Notice of Annual General Meeting
2.4
Adjourning Annual General Meeting
Documentation for Annual General Meeting
3.1
Provision of background papers
3.2
Communications/submissions by member institutions prior to
Annual General Meeting
Attendance, Representation and Credentials
4.1
Full member institutions/ Forum Councillors/ Auditor
4.2
Representation at Annual General Meetings
4.3
Candidate and Associate member institutions and Observers
4.4
Credentials
Conduct of the Meeting
5.1
Chairperson
5.2
Agenda
5.3
Business to be discussed
5.4
Quorum
5.5
Order for discussion
5.6
Speaking rights
5.7
Decision-making
5.8
Working language of the Annual General Meeting
The APF secretariat
6.1
Role
6.2
Reporting
Adoption and Amendment of Rules of Procedure
7.1
Adoption and amendment
7.2
Matters not covered by the Rules
1