Capacity Assessment Manual for National Human Rights Institutions 4. Data analysis and development of strategies Following the completion of the discussion groups and questionnaires by NHRI leaders and staff and the interviews with external stakeholders, the CA team collates and analyses the data and other information. It begins to develop possible strategies and actions to address the most important capacity gaps identified. The strategies and actions should be practical and able to be implemented. They should address the most important capacity gaps within a comprehensive framework that reflects the needs and priorities of the NHRI as a whole. 5. The report The CA culminates in a report that analyses the information provided by NHRI leaders, managers and staff, identifies the capacity gaps, indicates priorities, and offers strategies and actions to address the gaps. The CA team will produce a draft report for presentation to and discussion with the NHRI leaders and senior managers at the end of the visit. The draft is discussed at some length between the NHRI leaders and the team so that the recommended strategies and actions are understood, prioritised and agreed. It will then be finalised and presented to the NHRI. The report is a report to the NHRI. The CA team members and their organisations will have a copy of the report. Otherwise any distribution of the report is in the hands of the NHRI. The NHRI should distribute the report to all staff, as agreed in the Memorandum of Understanding. It may also decide to make it public or to give it limited distribution as desirable. APF and the CA team hope that it receives wide distribution, as that is the best way to use it to broaden the understanding of and support for the NHRI and its work and to ensure implementation of the report’s strategies, but that is a matter for the NHRI alone. It can be decided after the final report is received. Implementation of the strategies and actions The production of the report is not the principal objective of the CA project. The principal objective is increasing the effectiveness of the NHRI by strengthening its capacity to do what it wants and needs to do, including through implementation of the report’s proposed strategies and actions. The APF will be available after the CA to support the NHRI in its endeavours to implement the strategies. The UNDP Country Office can play an important role at this stage. The report will also encourage other UN agencies and organisations to plan future targeted assistance tailored to the needs of the NHRI. Benefits to the NHRI NHRIs that have undertaken CAs have said that they benefit greatly from the process. They have ranked their participation in the CA process: relevance very high effectiveness high efficiency high impact very high. They have listed the benefits of participation in a CA: • better understanding of current organisational and programming capacities • rigorous assessment of capacity needs • sound strategies and clear priorities for capacity building • more effective and evidence-based strategic planning • better understanding of the link between internal processes and externally oriented activities • better identification of the similarities and differences in perceptions of capacities and functioning across different units and levels of the NHRI Appendices | 57