provides that there shall be at least one meeting of the Commission every two months (s.11(5)) but the Commission can decide to meet more regularly if this is necessary. Commissioners are expected to attend all meetings of the Commission unless agreed otherwise with the Chairman. The Secretary is responsible for keeping minutes of Commission meetings, ensuring they are accurate and distributing them in a timely manner. The Chairman and the Full-time Member set the times and places for Commission meetings and the Secretary will ensure that Commissioners are promptly advised of the time and date of the meeting. A quorum is three Commissioners and either the Chairman or the Full-time Member if the Chairman is absent. Decision-making is by consensus where possible, but where a vote is taken, each Commissioner has one vote and the Chair of the meeting has a casting vote. Commissioners are presumed to have agreed to a resolution of the Commission unless he or she expressly dissents from it. A resolution signed or assented to in writing (including by electronic communication) by all Commissioners is as valid and effective as if it had been passed at a meeting of the Commission. The Secretary, the Chairman and the Fulltime Member liaise over meeting agendas to ensure adequate coverage of key issues and an appropriate balance of strategic, performance and compliance matters. The Secretary and Directors attend the meeting as requested by the Chairman and liaise with Commissioners as necessary between meetings. The Secretary and the Directors are responsible for providing reports and other papers for the Commission agenda that provide high quality advice and analysis, propose strategy, provide quality performance information for monitoring purposes and propose parameters and framework policies for implementation by management of the Commission’s decisions. 2.2 Commissioner-only Meetings Commissioners also hold informal meetings attended only by Commissioners, which are private meetings for the purpose of: • Canvassing matters relating to the Commission itself; • Dealing with staff matters in confidence, including the performance of the Directors and Secretary; • Discussions about the external environment in which the Commission operates. Such informal meetings may be held before or after regular meetings of the Commission or on other occasions. Minutes may not be kept of all matters dealt with at informal meetings, but where decisions are taken for implementation by management or the staff, these may be reduced to writing. 2.3 Framework for Delegation of Authority Decisions relating to the operations of the Commission may be delegated to management and staff. Specific standing delegations to the Secretary include: • Implementing the Commission’s decisions; • Developing recommendations, in consultation with the Director of the relevant Department, for the appointment, assigning and management of staff. Directors are appointed by the Commission in consultation with the Secretary; • Approving and varying expenditure National Human Rights Commission (JAMAKON) Annual Report 2014 57