Asia Pacific Forum of National Human Rights Institutions Appendix 6: Composition and responsibilities of the capacity assessment team Terms of reference for capacity assessment team members 1. The principal responsibility of all Capacity Assessment (CA) team members is to assist the [insert the name of the NHRI] in the conduct of the CA generally in accordance with the procedure set out in the latest edition of the CA manual, subject to such modifications as the context and circumstances of the [NHRI] may require. 2. Team members are selected on the basis that they: a. are committed, and will commit, to being independent in participating in the CA and seen to be independent b. come to the CA open to learning about the [NHRI], willing to listen and to question, and able to conduct the CA in a fully professional manner c. have expertise that is relevant to the CA, either in the nature and work of NHRIs or in the CA process itself d. understand the responsibilities of members of the CA team e. are not based in the country of the NHRI undertaking the CA f. are able and committed to participate fully in the CA, from preparation for it until completion of the report g. will adhere throughout the CA to the relevant Code of Conduct of their organisations. 3. In preparation for the CA all team members will read and understand the documentation provided by the [NHRI] for the purpose of the CA. 4. All team members will travel to the country of the [NHRI] to arrive in time to be able to participate from the beginning of the CA. All team members will remain with the team until the conclusion of the CA visit, participating as required in events and activities associated with the CA. 5. All team members will keep the team leader fully informed of any difficulty they might encounter that impedes their full participation in the CA, including illness, accident and any competing professional or employment demand on their time and attention. 6. All team members will participate in the CA discussion groups, listening carefully to the views and perspectives expressed by [NHRI] leaders and staff, asking questions to clarify issues as required. 7. All team members will contribute to the identification of the core capacity issues that will be the subject of the CA questionnaire. 8. All team members will assist in the drafting of the report, taking responsibility for the initial drafting of sections of the ‘first rough draft’ of the report as assigned to them by the team leader. One team member will be assigned to handle the quantitative results of the questionnaire and to produce quantitative tables and graphs as required. 9. All team members will consider and comment on the drafts of the report as they are developed, including later drafts sent to them by the team leader for comment. 66