Baseline Study on the Philippine Penal Conditions: Nurturing a Human Rights Based Approach to Penal Monagement -·········································��···························································································································································································• violation of rules must also be thoroughly collected. The Records Unit must also serve as a monitor on :he length of stay of the inmates and make sure that inmates do not exceed their maximum imposable penalties. The Records Unit must be able to produce information on the current status of the inmates (stage of trial) and those nearing the completion of their sentences. The Records Unit must also be staffed with competent personnel. Masters level statisticians, policy a nalysts, and public administrators must be hired to increase the competency of these offices. The data collected can be a rich source of information that can guide the formulation of new policies. 1. CHECKLIST a. b. c. d. e. f. g. h. k. I. m. n. o. p. The facility has office for documentation and assessment The facility has equipment for documentation The facility has personnel assigned for documentation and assessment The documentation and assessment personnel have relevant education The documentation and assessment personnel have sufficient training Overall, the documentation and equipment are well-maintained Overall, there is sufficient budget for documentation and assessment The facility monitors the length of stay of the inmates The facility identifies inmates who are ove rstaying The facility provides a certification of detention to inmates The facility systematically collects data on inmate participation in programm ing The facility systematically collects data on inmate rule infraction The facility has a protocol in granting GCTA The facility provides a certification of GCTA credited to inmates Documentation and assessment of inmate behavio rs guide housing assignment Documentation and assessment of inmates behaviors guide grant of privileges 11. Making it work: Documentation and assessment in Detention Centers i. j. Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No Yes/ No The Detention Centers must be able to docume nt the day of arrest, length of days spent in the detention center, and the day of transfer to the Jail s. By law, the t ime spent in the Detention Centers should be counted towards service of sentence, if the inmates are eventually found guilty. Additionally, t he Detention Centers must provide a Ce rtification of Good Character for inmates w ho dutifully complied w ith institutional rules. This can be utilized by the Jail Warden, if the inmates are so transferred, in the awarding of the GCTA. iii. Making it work: Documentation and assessn-1ent in Jails and Prisons Ja ils and Prisons need to document participation in inmate programming and rule v iolations. The IWD I Rehabilitation Section and the specific service providers who offered the programs must provide a Certificate of Completion for every inmate w ho completed a program offering. Participation in t hese programs must count tow ards the awarding of the inmates Time Allowance for Studying, Teaching, and Mentoring (TASTM) portion of the GCTA. The IWD/ Rehabilitation officers must furnish the Records Unit information of all the re habilitation pa rticipation of the inmates. Inmates' institutional behavior must also be docume nted. This includes rule v io lations, conflict w ith inmates and staff, and other behaviors that a re prohibited in the Inmate Manual. The Custodial Unit mu st furnish the Records Unit information on a ll the rule violations committed by the inmates. 3S