Australian Human Rights Commission Respect at Uni Interim Report December 2024 Incentives will be used to encourage survey participation and improve response rates. The incentive will be in the form of a random prize draw, whereby a set number of participants will receive a gift voucher of a nominated value. This is explained further in section 4.1(h)(i) below. Those participating in the prize draw will be required to provide contact information. This contact information will be stored in a completely separate location to the survey data, with only authorised staff able to access the data. Upon completion of the fieldwork, the fieldwork provider will securely transfer the data to the Commission. Once the Commission has confirmed receipt of the data, the fieldwork provider will destroy their copy of the data. All data received by the Commission from the fieldwork provider will be stored electronically on the Commission’s SharePoint system with access restricted to only the required project staff. All SharePoint data is stored securely on an Australian server. In line with research best practice, the de-identified survey data may be made available via the Australian Data Archive (ADA), a national service facilitated by the Australian Government Department of Social Services (DSS) for collecting, preserving, publishing and accessing digital research data. Access to the data can be requested and accessed in accordance with ADA policy. All project data and materials will be permanently deleted from the Commission’s SharePoint after 5 years but may be retained on the ADA. The Commission is experienced in complying with the Australian Privacy Principles, through projects such as Setting the Standard: Report into the Independent Review into Commonwealth Parliamentary Workplaces and Speaking from Experience. (c) Ethics approval Ethics approval will be organised by the fieldwork provider(s). The Commission's strong preference is, in alignment with best practice, for ethics approval to be sought from an existing university Human Research Ethics Committee (HREC) operating under the National Health and Medical Research Council (NHMRC) guidelines. Key ethical considerations for the Study include: • obtaining informed consent • participant anonymity and confidentiality • participant safety 57