Facilitating an NHRI Gender Audit There is a wide range of digital storage systems. If using one, ensure sensitive information is protected by encrypting the data (making it unreadable by anyone other than those who have legitimate access to it). An Information and Computer Technology (ICT) staff member can help with this and there is information online as well as in the text box below. How to encrypt data Protecting Confidentiality and Encrypting Data, www.dummies.com/computers/computer-networking/ using-a-network/protecting-confidentiality-and-encrypting-data-on-a-home-network/ How to Encrypt a File (Microsoft Windows 10), support.microsoft.com/en-us/help/4026312/windows-10-how-to-encrypt-a-file A common backup rule to protect against data loss, which works for both hard copy and digital material is the 3-2-1 rule14: 3 Ensure you have at least 3 copies of anything important 2 Stored on at least 2 different media/storage devices/cloud systems 1 With at least 1 copy in a different geographical location to your own. Note: apart from an online device for digital data, it is useful to have a lockable and fireproof filing cabinet and a shredder (for information that may be sensitive but no longer required). Your NHRI may also arrange a confidential material pick-up and disposal system.  14 NAVIKO Blog (Nov 2017), The 3-2-1 Backup Rule – an Efficient Data Protection Strategy, www.nakivo.com/blog/3-2-1-backup-rule-efficient-data-protection-strategy/ 67